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The rules of procedure set forth herein are adopted for the purpose of providing an organizational framework and guidelines for governing the Environmental Advisory Board in the performance of its duties.
1.01 The purpose of the Environmental Advisory Board is to assist the Denton County Commissioners Court in educational awareness of meeting environmental regulations.
2.01 The Advisory Board shall have such responsibilities as assigned by the Commissioners Court and may include:
4.01 The Advisory Board shall consist of ten voting members, each of whom reside and/or work in Denton County. The Advisory Board shall also include a non-voting resource member appointed by the North Texas Clean Air Coalition. The majority of the Advisory Board will at all times be made up of Denton County residents. Every effort will be made to insure that the membership is representative of all geographical areas of the County and of all groups who may have a primary interest in the environmental concerns of Denton County.
4.02 The Commissioners Court shall appoint the Members of the Advisory Board. Each Commissioner may nominate two persons. The County Judge will have two at-large appointments. All appointments will require approval by a majority vote of the Commissioners Court.
4.03 The term of office shall be two years, with staggered appointments so that no more than five appointments shall expire in any one year. No member shall serve more than three terms. Terms will begin January 1 and end December 31.Vacancies
4.04 Any position that becomes vacant shall be filled by the Commissioners Court in accordance with Section 4.01 and 402, for a period equal to the unexpired term of the member being replaced.
4.05 Any Advisory Board member shall be removed by the Commissioners Court if he/she is absent for three consecutive meetings at the discretion of the Commissioners Court.
4.07 The members of the Advisory Board shall not be entitled to receive any salary or other form of compensation for their services.
5.01 A simple majority of all voting members of the Advisory Board shall constitute a quorum.
5.04 Meetings shall be held on an as needed basis. Special meetings may be called at any time, by the Commissioners Court, the Advisory Board Chairperson, or at the request of majority of the Advisory Board members. All meetings shall be held at times and places that will facilitate attendance by the Public and shall be held in accordance with Open Meetings Act, Article 6525-17, V.A.T.S.
5.07 The rules contained in Robert’s Rules of Order, newly revised, 1980 shall govern the Advisory Board in all cases in which they are applicable and in which they are not inconsistent with these rules. The order of business shall follow the agenda, as publicized in accordance with the Open Meeting Act, Article 6252-17, Section 3, V.A.T.S.
5.08 Any conflict of interest, real or perceived, will require voter abstention. It is imperative that Advisory Board Members do not realize any form of monetary gain from Advisory Board recommendations. Advisory Board Members will be required to sign a conflict of interest statement upon appointment to the Advisory Board.
5.09 The Chairperson or their designee shall keep minutes of all regular and special meetings. Minutes shall require approval by a majority of the Advisory Board at the following meeting; copies of the official minutes shall be forwarded to the Aide-to-the-Court for distribution.
6.01 No member of the Advisory Board shall take any action or make any statement committing the Advisory Board unless given authority to do so by the Advisory Board. All written communication to outside groups shall have Advisory Board approval.
7.01 Denton County Commissioners Court administrative and support departments shall provide clerical and technical support for the Advisory Board.